I have had sign companies send me a box of painted wood chips when I requested a color board. The samples were not labeled or mounted and I will NOT attempt to submit a box of random painted wood blocks and try to pass it off as a Color / Material board. Try fitting that into a file folder. The one thing that you definately do not want to do is make the Planner think you are sloppy and inconsiderate, not that they would accept it anyway.
I prefer to make Color / Material boards out of mat board (8.5" X 11") so that they will easily fit into the file. I do the layout in Corel Draw, listing all of the color call outs and identifying where the color can be found on the sign. I have even printed out the sign detail and connected the samples with arrows - very effective. I print the sign company's logo at the bottom, along with the sit address. I then use spray adhesive to attach the printed out sheet to the mat board. Hot glue usually works pretty good to attach the samples or plex, trim cap, vinyl, etc.
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